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Check items off as you finish them. Owners get a reminder email at 8 AM on weekdays once an item's start date arrives, until it's checked.
Checking items off as
Anyone without an email address here gets no reminders.
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Live from the Flight Booking Spreadsheet.
Birth dates, TSA numbers, residency and confirmation numbers stay in the spreadsheet and are not shown here.
Tours usually run three days: arrival day, tour day (Tuesday or Thursday), departure day. Shorter 1- and 2-day tours can use any open weekday. Requesting a tour day puts all three on hold until the team approves or denies it.
Tours and requested days in the next 12 months.
Days marked unavailable on the hub or on HQ Factory Visits.
Only Calvin can change these.
Tours usually run three days: arrival day, tour day (Tuesday or Thursday), departure day. Shorter 1- and 2-day tours can use any open weekday. Your request goes to factorytours@itoolco.com and puts those days on hold until the team approves or denies it.
No weeks are open right now. Check back soon, or email factorytours@itoolco.com.
Each request needs two approvals: one from the admin login and one from Calvin’s login. After both, the tour goes on Tour prep and HQ Factory Visits. Either login can deny it, which opens the week back up.
Every hour the hub reads the Direct Travel itinerary emails sent to factorytours@itoolco.com and updates each guest’s arrival and departure flights. A newer email for the same traveler marks the flight as changed; a cancellation email marks it cancelled.
Only editors can add tours. Ask Calvin to add one.
Each tour shows on HQ Factory Visits as an all-day event named like “Codale (Confirmed)”, running from the first guest arrival to the main departure date. The event notes list the outside sales contact and every guest with company, cell, email and airport. Tours that already have a calendar event get their notes updated instead of a second event. The calendar refreshes within about an hour of any change.
One request sheet per trip, filled in from the Flight Booking Spreadsheet in Direct Travel’s template.
These sheets include birthdates, gender and TSA numbers. Anyone with the hub link can download them, so share the link with care. They refresh every hour; cancelled guests are left out. Sync now & download rebuilds a trip’s sheet from the Flight Booking Spreadsheet on the spot, then downloads the Excel file.
| Item | Vendor | Contact |
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| Restaurant | How to book | Preferred time |
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| Activity | Address | Phone | Waiver |
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